APS5 pitch guide (750 words)

Short answer: For a 750-word APS5 pitch, use 2 examples of about 307 words each, between a roughly 75-word opening and a 61-word close. The panel looks for coordination, analysis, process improvement and drafting advice for a supervisor.

What APS5 panels expect

An APS5 role means owning a body of work or a process end to end. The panel looks for coordination, analysis, process improvement and drafting advice for a supervisor.

Taking responsibility for a process, program activity or set of cases
Coordinating input from colleagues, other teams or external parties
Analysing information and drafting advice, briefs or correspondence for supervisors
Improving processes and making sure the improvement sticks

Structure and word budget for 750 words

750 words fits two deeper examples (or three shorter ones if the criteria don't overlap). Spend the extra words on actions and reasoning.

Part	Words	What goes here
Opening	75	Name the APS5 role, your current role and what your examples will show.
Example 1: Delivering a system upgrade for my team	307	S ~31 · T ~31 · A ~184 · R ~61
Example 2: Fixing a cross-team handover	307	S ~31 · T ~31 · A ~184 · R ~61
Closing	61	Link your evidence to this APS5 role in one or two sentences.

Check a 750-word draft in the free checker

What to emphasise at APS5

Ownership: something you ran from start to finish
Coordination across teams or with stakeholders
Analysis that led to a recommendation or decision
Results that reached beyond your own desk (other teams adopting your work)

What to avoid

Examples that only show you following instructions well
Describing the team's achievement without your specific role
Skipping the result; APS5 panels expect evidence of impact

Verbs that suit APS5 (only if accurate): coordinated, analysed, designed, implemented, consulted, recommended, owned.

Coming from outside the APS? Project coordinator, analyst, case manager or small-business owner experience often provides APS5-level ownership examples.

Fictional example outline: Project Officer (APS5)

An outline, not a script. The scenarios are invented. Use them to see what APS5-level evidence looks like, then write about your own experience.

Example 1: Delivering a system upgrade for my team

Situation: Team's case system upgrade had slipped twice.
Task: Coordinate testing and rollout for 25 users.
Action: Wrote test scripts; recruited testers from each subteam; logged and prioritised defects with the vendor; ran short training sessions; set up a feedback channel for the first month.
Result: Went live on the revised date; support requests fell after the second week; the testing approach was reused for the next release.

Example 2: Fixing a cross-team handover

Situation: Cases were lost between intake and assessment teams.
Task: Find the cause and fix the handover.
Action: Mapped the process with both team leaders; found a duplicated step and an unclear owner; proposed a single handover checklist; trialled it for a month and adjusted.
Result: Lost cases dropped from several a month to none in the trial; both teams adopted the checklist permanently.

Related guides

Free download: a worked APS5 pitch (PDF)

A complete 500-word fictional APS5 pitch with notes on why each paragraph works, plus a one-page STAR planner. Email is optional. You can download it straight away either way.

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Want the full workbook and templates?

The APS Pitch Kit (A$24, made by us) adds an Excel/Google Sheets example bank, a criteria matcher with word counts for 300-1000-word limits, pitch, statement of claims and selection criteria templates, and three fictional worked pitches (APS4, APS6, EL1). One-off price, instant download, 14-day refund with no questions asked. If you got here from the free sample, code SAMPLE20 takes 20% off (A$19.20).

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